Emergency Preparedness for Orlando Stake and Wards

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Priesthood Purpose
"Nevertheless, as I have said unto you in a former commandment, let not your gathering be in haste, nor by flight; but let all things be prepared before you." (D&C 101:68)


Introduction

The "Expanded Welfare Committee" (EWC) of the Orlando Florida Stake and of each Ward is like a Board of Directors for Emergency Preparedness (EP), under the direction of the Stake President and of each Bishop, respectively. These Committees use the following information and documentation to achieve their EP objectives in each of four (4) Phases.

Contents

Website Legend
  • Files with personal information require the Orlando Stake password. Contact your High Councilor, your Ward Clerk, or email Jim Robertson for the password.
  • File sizes equal-to or greater-than one (1) MB are noted.
  • ARC - These are documents from the American Red Cross
  • LDS - These are documents from The Church of Jesus Christ of Latter-Day Saints
  • - These documents require Adobe Reader. Download version 9 from Adobe here (33.5 MB)
  • - These documents require Microsoft Word or other compatible word processor program. A free version of compatible software is available from OpenOffice.org
  • - These documents require Microsoft Excel or other compatible spreadsheet program. A free version of compatible software is available from OpenOffice.org

NOTE... After downloading a spreadsheet copy to your PC, click 'Back' on your Internet browser to remain logged onto the website. Then click 'No' when asked to save changes to the spreadsheet. Changes should never be made to a spreadsheet on this website.

Source Documentation For Our EP Planning

  First Presidency Letter, 12 August 1987

  • Emergency Response Plans and Family Preparedness... English-

  "What We Learned from the Hurricanes of 2004"

  • WWLH Original Version... Password Protected... English- (2.2 MB)
  • WWLH Sections... Didacted versions; No Password Required
The Introduction... English-
Attachment 3...Persuading Our Members to Pepare... English-
Attachment 4...Brandon Ward Activities in Port Charlotte... English-
Attachment 5...In Case A Category 3, 4, or 5 Hurricane Hits Central Florida... English-
Attachment 6...Relationships With Governmental Entities... English-
Attachment 7...Organizing Local Wards and Stakes For Hurricane Relief... English-

The Virtual / Annual Preparation Phase -- Provident Living

  Family Home Storage

  • Teaching Materials & Handouts
LDS-Pamphlet #04008000...English- (1.4 MB)
LDS-'Pamphlet #04008002...Español- (1.4 MB
LDS-'Pamphlet #04008140...Français- (1.4 MB)

  Family Finances

  • Teaching Materials & Handouts
LDS-Pamphlet #04007000...English- (1.0 MB)
LDS-Pamphlet #04007002...Español- (1.0 MB)
LDS-'Pamphlet #04007017...Français- (1.0 MB)

  Family Emergency Planning

  • Teaching Materials & Handouts
ARC-Emergency Preparedness Checklist... English- (1.9 MB)    Español- (1.9 MB)
ARC-Your Family Disaster Plan... English- (2.5 MB)    Español- (2.5 MB)
ARC-Your Family Disaster Supplies Kit... English- (2.6 MB)    Español- (2.6 MB)

  Ward and Stake Emergency Plans

    Current Internet Emergency Event Information

  • Local Weather Situation Report
Orange County Weather... VueToo
Seminole County Weather... VueToo
  • National Weather Situation
Continental U. S. Weather... VueToo
Earthquake Situation Page... VueToo
National Swine Flu Situation Page... VueToo
National Hurricane Situation Page... VueToo

    Gathering Data Within Areas & Districts

    Maps and Driving Directions

    Census & Resource Surveys

  • Overview -- Gathering Essential EP Data... English-
Exhibit D-1... EP Household Census / EP Special Needs Work Order... English-     Español-
Exhibit D-2... EP Disaster Relief Resource Survey... English-     Español-
EP Disaster Relief Resource Survey -- ONLINE... English

    Household Readiness Survey

  • Overview -- Surveying Households... English-
  • Exhibit E-1... EP Household Readiness Survey... English-     Español-
  • Exhibit E-2... District Household Readiness Report... English-
  • Exhibit E-3... Area Household Readiness Report... English-
  • Exhibit E-4... Ward Household Readiness Report... English-
  • Exhibit E-5... Stake Household Readiness Report... English-

    MLS Custom EP Reports

  • Overview -- EP Custom Reports and Their Data Sources... English-
  • Report N-1... EP Equipped / Skilled / Trained -Template... English-
  • Report N-2... EP Special Needs -Template... English-
  • Report N-3... EP Household Data -Template... English-
  • Report N-4... EP Household Keywords -Template... English-
  • Report N-5... EP Heads Of Households & Members in Area xxxx -Template... English-
  • Report N-6... EP Contact List Age 16 Years of Age and Older -Template... English-

    EP Specialist Tools

  • Validate MLS Addresses... English-
  • Create an Abridged MLS Membership File... English-
  • Create a Ward Mapping File using an Abridged MLS Membership File... English-
  • Create a Ward Households Map using a Ward Mapping File... English-
-- View an EXAMPLE of the Valencia Ward Households Map (Data modified to protect privacy)... Google Maps
  • Create an Area Households Map starting with a Ward Mapping File... English-
-- View an EXAMPLE of the Valencia Area 3210 Households Map (Data modified to protect privacy)... Google Maps
-- View an EXAMPLE of Area 3210 in relation to the Valencia, College Park, Lake Mary, and Winter Park Wards... Google Docs
-- View the Orlando Florida Stake Master Map-GeoCodes AreasDistricts CountyLines... Google Docs
  • Ward and Stake Checklists
The Original Mini Annual EP Prep Checklist - The "Mini Checklist" for 2010 and 2011... English-
The Original Florida Hurricane Preparedness Checklist - The "Complete Checklist" for 2012 and Beyond... English-
Mini Checklist Audits for 2010 and 2011
-- A Ward Checklist Audit (With Cross-References)...English-
-- The Stake Summary of Ward Audits... English-
-- The Stake Checklist Audit (With Cross-References)... English-
Complete Checklist Audits for 2012 and Beyond
-- A Ward Audit... To Be Developed [ English]-
-- The Stake Summary of Ward Audits... To Be Developed [ English]-
-- The Stake Audit... To Be Developed [ English]-

    Pre-Event Phase Preparation

    Assessment Phase Preparation

  • Assessing Ward Capabilities for Rendering Assistance... English-
-- See "A Ward EP Decision Guide" in the Assessment Phase

    Rendering Assistance Phase Preparation

  Emergency Communications

  • Leadership Directory Contact Lists
-- Instructions... English-
-- Exhibit A-1...Area, Region Template... English-
-- Exhibit A-2...Stake Template... English-
-- Exhibit A-3...Ward Template... English-

  Disaster Cleanup and Church Volunteer Safety

    Sending Disaster Response Teams

    Receiving Disaster Response Teams

    Supporting Documentation

  • LDS-Hold Harmless Agreement, Pamphlet #10000777... English-
  • LDS-Parental or Guardian Permission and Medical Release, Pamphlet #33810000... English-
Spanish Pamphlet #33810002 and French Pamphlet #33810140 versions are also available.

  Meetinghouses as Emergency Shelters

  • Exhibit H-1... Physical Facilities Responsibilities & Procedures... English-
  • Exhibit H-2... American Red Cross (ARC) Statement of Understanding... English-
  • Exhibit H-3... Use of Church Buildings as Alternate Meetinghouses... English-
  • Exhibit J-1... Setting Up Building For Response Efforts... English-

  Emergency Preparedness Resources

    Special Needs Members in Healthcare Facilities

    Stake Canning Equipment Ward Schedules

    Community Organizations

  • Orange County Citizens Corps...
  • Seminole H.E.A.R.T....
  • Tri-County Voluntary Organizations Active in Disaster (VOAD)... Internet Website

    FEMA

  • Individual & Public Financial Assistance Information for a Specific Disaster
Financial Assistance to Help Families and Communities Recovery... FEMA Template

  Pandemic Guidelines

  • Click the banner in upper right-hand corner of the Provident Living Website


The Pre-Event Phase

  Ward Reporting

  • Exhibit F-1... EP Household Telephone Survey... English-     Español-
  • Exhibit F-2... District Household Pre-Event Report... English-
  • Exhibit F-3... Area Household Pre-Event Report... English-
  • Exhibit F-4... Ward Household Pre-Event Report... English-

  Stake Reporting

  • Exhibit F-5... Stake Household Pre-Event Report... English-

The Assessment Phase

  Ward Reporting

  • Exhibit G-1... District Members Assessment Survey... English-
  • Exhibit G-2... Area Members Assessment Report... English-
  • Exhibit G-3... Ward Members Assessment Report... English-
  • Exhibit G-5... Damage Assessment Work Order... English-     Español-
  • Exhibit G-6... Emergency Services Permit... English-

  Stake Reporting

  • Exhibit G-4... Stake Members Assessment Report... English-

  Assessing Ward Capabilities for Rendering Assistance

  • A Ward EP Decision Guide... English-
  • See also "Assessment Phase Preparation"

The Rendering Assistance Phase

  Using Stake and Ward Buildings

  • See "Meetinghouses as Emergency Shelters"

  Sending Disaster Response Teams

  • See "Disaster Cleanup and Church Volunteer Safety"
  • Exhibit I-1... Team Leader Instructions... English-
  • Exhibit I-2... Group Leader Instructions... English-
  • Exhibit I-3... Team Roster Form (entitled Team Number)... English-
  • Exhibit I-4... Registration Information Form... English-
  • Exhibit I-5... Parental or Guardian Permission and Medical Release Form... English-

  Receiving Disaster Response Teams

  • See "Disaster Cleanup and Church Volunteer Safety"
  • Exhibit J-2... Local Contact Numbers... English-
  • Exhibit J-3... Team Roster Form (entitled Team Number)... English-
  • Exhibit J-4... Registration Information Form... English-
  • Exhibit J-5... Damage Assessment Work Order... English-     Español-
  • Exhibit J-6... LDS Emergency Services Permit... English-
  • Exhibit J-7... Getting Maps For Your Assigned Area Instruction Sheet... English-
  • Exhibit J-8... Example Of maps.google.com... English-











The Following Material Is Under Revision ---------

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